DairyTrace How-To’s

You can authorize the inclusion of your Premises ID in the DairyTrace Premises Search tool to make it searchable by other users.

When you first activated your DairyTrace account, you selected either “I authorize” or “I don’t authorize”.

If you originally chose “I don’t authorize” and would like to update your selection, you have two options:

1. Contact Customer Services and they will make the change in your account.

2. Through your account on the DairyTrace portal.

Here’s how: Once logged in, under the Account tab, go to Consents Management.

From there, change your consent to “I authorize” and click Save.

It is best practice to report the “move-out” event to DairyTrace but when the animal returns to your farm, you must report the “move-in” event to comply with proAction requirements.

Here are a few more quick reminders:

• Get the Premises ID of the fair or exhibition to report the move-in when you return home with the animal.
• Check for the Premises ID on the show registration documents, on the website or even on a sign posted on site.
• You may also be able to find it in the DairyTrace Premises Search tool in the DairyTrace Portal.
• Get the license plate of the vehicle or trailer transporting the animal back home.

Tag retirement – when animals are disposed of on-farm

When deceased animals are disposed of on farm, it is required by proAction and the federal government (CFIA) regulations to report a tag retirement.

Under proAction, the tag retirement must be recorded on-farm and reported to DairyTrace within 7 days of the event.

Tagging of stillborn calves is not required if they are disposed of on farm. Tagging is required, however, if they are leaving the farm to go to a rendering facility, which will subsequently report the tag retirement.

For either scenario, the event needs to be recorded on farm, but if the carcass leaves your premises, you do still need to complete a tag activation event to report when the calf was tagged.

Move-out – when animals are disposed of off-farm

When a renderer or deadstock removal company picks up the carcass, it is highly recommended to report a move-out event to remove the animal from your DairyTrace account. That way, it guarantees that your herd inventory list remains accurate. The renderer is required to report the tag retirement.

To find a Premises ID in DairyTrace, click Premises and then DairyTrace Premises Search.

Choose to search based on the Account Info or the Premises Info.

Hint: Click on the ‘i’ for helpful tricks when using the search filters to find what you need.

If the search finds the PID you need, click the green plus to add the PID to your address book.
Note: If the PID is already in your address book, you will see a green flag icon instead of the green plus.

Enter a description of the PID to save it to your address book.

The PID is now saved in your address book so you can complete event move-ins easily coming from this location.
Note: These PIDs from the public search are only visible to DairyTrace users.

If the Premises ID is not in the Premises Search tool, contact the operator of the previous location to request it. If you are still unable to obtain the Premises ID, contact DairyTrace Customer Services for assistance.

For any event type, from tagging to animal movement, you can report multiple animals at once.
Select Event Reporting, then Submit an Event and choose the event you want to report.

Click Preset Fields.

This will allow you to enter the event date, sex, and breed for all animals.

Enter all relevant information for the event and click Confirm & Submit.

From the Welcome page, under the Event Reporting tab, click View Events Submitted.

Your list of reported events will show by date submitted, with the most recent at the top.

Under the Actions column, click the pencil icon to edit.

When you’re done editing, click Confirm & Submit.

Watch this short video

It’s a best practice to include sex and breed of animals when reporting traceability events through the DairyTrace Portal.

Here’s how:
Log into the DairyTrace Portal, select the Account tab, then go to Settings in the drop-down menu

Then from the breed list, select only the breeds that you would like to have as options when reporting events. You can do the same thing for sex.

Next, click Save.

Now when you report events, your choices will be reflected to only show the breeds you’ve selected in the dropdown menu which may help you report faster.

Note: At this time, sex or breed preference selections do not transfer over to the DairyTrace app. However, if these details are added in the mobile app, the information will be transferred to the same account in the portal.